Looking for Email Messages in Microsoft Outlook
In the school of email organization there are frequently two jobs that individuals fall under: pilers or filers. The filers might create folders where to file their emails, tag them to categorize or prioritize them, or have some process of organization. The pilers will not file, but instead leave all their emails (read or unread) in their inbox. Outlook viewer
For pilers, it appears that a simple filtering of emails should help them find emails. A piler could filter by subject or even time frame or email sender. When it doesn’t uncover an email, a simple search function might do the trick. For instance, there is certainly the Instantaneous Search function that allows users to type in key words to help find emails. This really is helpful but occasionally does not readily find emails that users seek. This happens particularly if the key words are not particular enough. Outlook farther enables users to use operators in the Instantaneous Search function. The email could be found by a search for attachments: XXX if a user remembers the name of an attachment.
For filers, a tool available in the search tools ribbon is to select specific folders or all subfolders. Alternatives include using additional criteria such as searching for those emails with attachments only or from a particular sender and even within a certain date range. This really is particularly helpful if those details that are special can be recalled by users in the emails they are seeking.
Creating a search folder is another strategy to look for emails. The search folder enables users to use the same criteria repeatedly to seek out items. For instance, if certain emails are marked as Important, a search folder can be created to identify these special emails every time. Alternatives include send either flagged or unread for follow up, email from and to special individuals, even mail with special words, big email, old email, email sent directly to me, and email sent to public groups. Custom search folders can also be created with criteria such as by time created or received, and have filters such as only pieces flagged by someone else. Additionally there are more particular areas such as relevance, prognosis version, date/time, and status that is distant, to name a few.
In summary, whether an user is piler or a filer there is a search function that should help to locate or at least narrow down the search for an email.