The way to Get Shortened Urls For Files And Documents In Sharepoint

Microsoft SharePoint supports URLs of as much as a maximum length of 260 characters. If a URL, be it of a file or perhaps a folder, is any longer than that, SharePoint automatically truncates it. This may perhaps even lead to a URL to cease working effectively, and can cause main issues, especially should you be arranging to share the URL. Thankfully, there are some approaches to circumvent this challenge, such as the following.

Avoid making folders in SharePoint

Anytime you put a document inside a folder, the name and path of your folder get incorporated inside the URL of your document. For those who have various levels of nested folders for storing documents, then you definitely can discover your self forced to cope with never-ending URLs, which will be a pain to work with, or share. By storing documents inside the Document Library and utilizing metadata to search for them when needed, it is possible to shorten the paths to them, which will automatically result in shorter URLs too.

Use a URL shortening service

Should you need to have to make use of extended filenames (to keep track of revisions, for instance, although there are actually other methods of doing that), then you definitely can try a URL shortening service like,, and so on. That way, you are going to wind up with actually short URLs. What is even superior is the fact that the fundamental characteristics supplied by these solutions are often accessible for free. Just customize the shortened URL a bit, to ensure that it is less complicated for the recipient to understand what the file is about. Also, if you’re sending the hyperlinks to very first time recipients, then working with a custom URL may possibly minimize the risk of them assuming it truly is spam.

Use e-mailing alternative for a swift repair

For those who hover more than the name of a document within the document library, you can get a pull down menu, where there is certainly an choice named Send To, and under it, the choice to E-mail a Hyperlink. Make use of the latter selection to have a shorter URL quickly. It will not shorten the URL anyplace as a lot as link shorteners will, however it will shave off quite several characters, which can build the distinction in between a URL receiving truncated (and rendered unusable) and a single that does not appear superior, but functions well.Note that this functions within a pinch, but for long-term options, you need to attempt among the options described above.

So, there you may have it – 3 ways to get shortened URLs for files and documents stored in SharePoint. Try them out and uncover the one particular that performs the most effective for the distinct specifications.

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