Alastair Majury Consulting

Project Management: Changes in the Dynamics of Working


Today’s market is teeming with technology-based products that is must in order to compete. Programs and programs have evolved into more dynamic arsenal for efficiency; and smarter devices have diminished the demand for a mass and rigorous employee training. The outcome, medium and small size firms organizational infrastructure shifted from practical to more project-based. With the shift, the firm dynamics and procedures also needed a makeover to adapt with the changes. The most apparent dilemma is how to make project supervisors or administrators of current to dynamically engage with the company’s change of organizational structure and, thus generating more effective project-based operation. Developing project managers requires training in project management to be able to facilitate a much better procedure, optimize efficiency, enhance procedure as well as enhance in overall functionality.

Identify the issue:

The crucial issue is to develop existing functional managers into project supervisors in order to undertake projects or initiatives successfully which is currently becoming the typical operational procedure for the provider. How the company operated from years back of distinct operational departments working on specific endeavor of surgeries have transformed to more project-based initiatives, with work handled by a group of workers from several departments. This changed created an issue to where there are no procedures in place to followalong with any form of scalable process or some other succeeding dimensions for almost any projects initiated. There are numerous occasions that projects and initiatives have been finished but there’s no formal signs of failed or successful process or documentation of scalable measures. Thus, operationally – it’ll seem to be operating well but there are missed opportunities which can be helpful for the company.

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Examine the activities and conditions of this job:

The first task would be to assess what the current procedures in place to make a baseline for measurement. Documenting the way the initiatives or projects are obtained and assigned is a fantastic place to start. This should act as the first task of analysis from the process. This involves documenting current manager’s success ratio concerning how many job have they successfully completed and how many projects are they managing at any given stage. Assessing supervisor’s expertise and skill sets in administering projects is injurious to the project’s failure or success. This will also aid in documenting a matrix of understanding to fit unique roles in a project management group. With the current conditions such as an influx of numerous jobs there is an obvious constraint such as time to finish the deliverable in addition to managing their current working hours. Since the project requires in life cycle in the company, continuous assessment is also needed to manage different areas of changes.

Identify the causes of the problem:

The shift in organizational structure is inevitable; every company at some stage will change management to drive profits. Company will change if the market needs a different provider, solution or product. Many brick and mortar companies have now embrace the Internet and launch their plans for online presence. Other firms have completely shifted to just online performance. The reason for the issue is that the company has to adhere with the project-based operation and to do that, managers and everybody that’s involve in the procedure of tackling jobs must obtain knowledge of project management culture. Employees that possess prior experience in project management are great to have in developing a project team. But, with no supporting cast for a successful travel in accomplishing a project in time, in budget and a quality output for deliverable, it becomes a very difficult job. Apart from this reality, there is also an issue of performance evaluation. How will the company quantify efficiency of the group in executing their task in a project without demonstrating a systematic in addition to systemic approach in their procedure? How can the company locate any wiggle room for success if there’s no baseline for procedure as a beginning point in a street map to improvement? Ultimately, the reason is that there’s no training for processes in undertaking a project and, there’s no guidelines to follow for success.

Identify the desired performance outcome:

There are many performance results that the company desires to achieve in establishing project management training. The initial outcome is for everyone that is involved in any endeavor to well informed and educated in the aspect of project management. Familiarity of job management practices and procedures is the primary goal of the coaching; to be able to define and identify a project to be managed. Understanding the life span of the project is the second priority, so that supervisors can prioritize time and schedules better so as to work together with other existing projects. In addition, it’s also important to identify the different phases and order arrangements of their life cycle for much more clarity on the time line for projects. Allocating resources is following in the desired performance outcome. Project manager should develop a systematic process on allocation funds, scheduling time lines for employees to prevent overtime, risk management to become better educated for unforeseeable expenditures and a systemic approach in enhancing employee motivation. Above all, the company demands a performance baseline for the procedure to be able to maximize efficiency in future project endeavors.

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